To manage and conduct day-to-day HR operations, lead on systems and processes, drive ongoing HR initiatives and objectives, and provide general support to the HR Director
Janus International Europe Ltd is Europe’s leading self-storage consultancy business. We design, manufacture and install self-storage solutions for our clients, and provide exceptional service and expertise as we do so. With over 100 employees across the Janus Europe group companies, and continuing to grow, the organisation needs to expand its HR function in order to support the business as it develops.
Reporting to the HR Director, the HR Manager will be responsible for the effective delivery of our day to day HR processes and activities. including maintaining our employee data and providing an engaging and employee-focused service. Although a generalist role, the position will have a primarily operational focus, including ownership of key parts of the employee lifecycle and management of the company’s HR systems and processes.
Responsibilities and duties for the role will include:
Develop and maintain relationships with all employees across the Janus Europe group, providing support, information and guidance on HR related issues
To be the primary point of contact for day to day HR queries with regard to standard procedures – e.g. payroll, benefits, sickness absence, holiday requests – responsible for documenting and following up on concerns raised by and regarding employees – and to be an approachable presence across the group businesses to enable this to be so
To support the integration of Janus Europe group companies and to lead on initiatives to promote this integration culturally, as well as from an administrative perspective
To lead and drive the HR information system (ADP), including generating and presenting reports on employee data, as well as managing the administrative aspects of the system – e.g. holiday allowance and sickness – in conjunction with the Finance team
General management of the recruitment process, including drafting job descriptions, undertaking screening interviews, compiling offer letters and contracts, and overseeing inductions and onboarding.
Lead and manage the organisation of functional learning and training across the departments in the group businesses, and support the development initiatives, including roll out where appropriate
To conduct all standard employee relations processes in conjunction with the line managers (with support from the HR Director) and in particular to lead on basic disciplinary processes and related communications for factory employees
Review and revise company policies and procedures, and the Employee Handbook, in accordance with up to date legislation and best practice
To undertake annual salary benchmarking with research from agencies and job sites, and to support line managers to do so themselves
To manage the annual appraisal process and supporting line managers with providing appropriate feedback to their team members and completing their reports and agreed appraisal outcomes in line with the company process
Managing and monitoring the temp staff process particularly within the factory setting, including reporting on temp appointments, numbers, analysis of function, and costs
Updating and managing the internal job description directory, interview guide directory, and ensuring that all employee records are complete and up to date
Lead on internal culture initiatives, such as mental health task force, employee engagement activities and implementing new processes to help the company offer a better and fairer workplace
Work closely with the Marketing team in order to create social media posts, posters and other communications for both internal initiatives, and external (candidate-facing) employee proposition initiatives
Prepare written presentations and reports for the HR Director, the wider leadership team, and US parent company as required
Additional ad hoc reporting and project work where required
Key Attributes / Skills and Qualifications:
3+ years of experience in a generalist HR role
HRIS experience essential
Conversant in all standard ER processes, and experienced in compiling formal employment documentation in accordance with current legislation
TUPE experience desirable but not essential
Experience of working across more than one site preferred
Excellent written communication and superb attention to detail in both formal documentation and informal communications
Self-motivated and focused, with excellent time management skills
Structured and organised, able to manage the competing demands of a varied generalist HR role
Committed to ongoing improvement, and collaborating with other departments in order to suggest and promote new ideas
Friendly, approachable and discreet
Willing to travel to other Janus Europe sites – primarily Peterlee and Crewe – regularly (approximately 1-2 days every 1-2 weeks)
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